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PRE-SOP DISCOVERY
Inventory, Consumption & Month-End Reconciliation

Name

Role / Function

Which area do you interact with the most today

How are inventory requirements currently decided at the start of a month?

Are inventory orders generally planned or reactive?

Are inventory orders generally planned or reactive?
A
B
C

What typically triggers re-ordering today?

What typically triggers re-ordering today?

When material is received, what checks are usually done before acceptance?

When material is received, what checks are usually done before acceptance?

How consistently are received items entered into the app today?

How consistently are received items entered into the app today?
A
B
C
D

What causes delays or misses in receipt entries?

How would you describe current storage practices?

How would you describe current storage practices?
A
B
C
D

How is inventory consumption tracked today?

How is inventory consumption tracked today?
A
B
C
D

Which categories are hardest to track consumption for?

Which categories are hardest to track consumption for?

What usually leads to mismatch between physical stock and system numbers?

Do we currently do any physical inventory checks during the month?

Do we currently do any physical inventory checks during the month?
A
B
C
D

What prevents regular audits today?

What prevents regular audits today?

What would make audits more practical and sustainable?

How smooth is month-end reconciliation today?

As in ensuring timely receipt of all invoices, accurate entry of all details in the app, and regular updating of the budget sheet, among other related operational controls

How smooth is month-end reconciliation today?
A
B
C
D

Where do most month-end issues arise?

Where do most month-end issues arise?

Which part of month-end closure causes maximum rework?

Is ownership clear today for ordering, entries, audits, and month-end data?

Is ownership clear today for ordering, entries, audits, and month-end data?
A
B
C

What is the single biggest risk in the current process?

One non-negotiable control you believe must exist in a future SOP